Roster to payroll.
Statutory by default.
HR + payroll engineered for 500+ employee Indian paper mills. PF, ESI, PT, LWF, gratuity, TDS — all native. Multi-shift roster with biometric attendance, Gap 2.1 compliance, contract labour, ESS/MSS mobile. Audit-ready every day.
PF+ESI
+ PT/LWF/TDS
Form 16
auto-gen
500+
employee scale
Gap 2.1
shift compliant
The HR tax
Indian mill HR runs on three Excel files and hope.
Permanent + contract + trainee — 500+ people. PF, ESI, PT, LWF, gratuity rules change by state. Shift gap rules are statutory. Form 16 deadlines don't move. And then the labour inspector visits.
Generic HR systems built for IT services miss most of this. Manufacturing-aware HR isn't a payroll tool — it's an integrated workforce + compliance system that ties to the shop floor, the contractor master, and the statutory portals.
HR overhead · 500-employee mill
* 500-employee mill, mixed permanent + contract. Numbers from post-deployment baseline.
Statutory Coverage
Six statutory engines. One payroll run.
PF, ESI, PT, LWF, gratuity, TDS — each with its own state rules, formats, deadlines, and portal integrations. All applied per employee, every month, with audit trail.
Provident Fund
Employee + employer contributions calculated per UAN. Monthly ECR file generation, EPFO portal integration, PF transfer-out on separation, retirement payouts. Per-state minimum wage compliance.
Coverage
ECR · UAN · EPS · EDLI · KYC sync
Employee State Insurance
Wage-ceiling tracking (₹21K threshold), contribution computation, monthly challan, dispensary linkage. Auto-enrol new joiners, exit on threshold breach.
Coverage
Contributions · Challan · IP card · Dispensary
Professional Tax
State-specific PT slabs (Maharashtra, Karnataka, WB, TN, Gujarat all differ). Auto-apply right slab per work location. Monthly + annual returns with state portal exports.
Coverage
All PT states · slab auto-apply · returns
Labour Welfare Fund
State LWF contributions where applicable (Maharashtra, Karnataka, TN, etc.). Periodic deduction, statutory remittance, balance reconciliation. Critical for contract-heavy paper mills.
Coverage
State-specific · contract workforce · annual remittance
Gratuity (Payment of Gratuity Act)
Eligibility tracking (5-yr service), accrual calculation per current wage, liability provision in books, payout on separation. Trust-deed accounting if applicable.
Coverage
Accrual · liability provision · payout · trust accounting
Income Tax (Salaries)
Old vs new regime per employee, declarations + proofs workflow, monthly TDS computation, Form 24Q quarterly returns, Form 16 generation post year-end. Direct income-tax portal handshake.
Coverage
Old/new regime · 24Q · Form 16 · proof workflow
Multi-Shift Workforce
Built for the mill, not the office.
Continuous-shift operations need different HR primitives. Six engineered for paper-mill reality.
Multi-shift roster
A/B/C 8-hour or 2x12 shift patterns. Mill-week (Sun rotation) supported. Crew assignment per shift with skill matrix. Roster planning lookahead up to 12 weeks.
Biometric attendance
Integrate with major biometric vendors (eSSL, Realtime, Matrix, ZKTeco). IN/OUT punches stream live. Auto-mark absent, half-day, late. Manual correction with approval workflow.
Gap 2.1 compliance
Shift-gap rule (min hours between shifts) validated automatically. Block roster assignment that violates. Required for paper mill statutory compliance + crew safety.
Overtime governance
Configurable OT policy per role + grade. Request workflow with department approval. Cap enforcement (weekly + monthly hours). Premium rate per shift type (day/night/holiday).
Contract labour
Contractor master with PF/ESI registration check, principal-employer compliance, gate-pass workflow, contract-worker headcount cap per CLRA. Wages disbursed through contractor with audit visibility.
ESS + MSS mobile
Employee self-service for leave, attendance regularization, payslip, declarations, expense claims. Manager self-service for approvals. Built mobile-first for shop floor.
Sample Payslip
One run. Every statutory line.
What the system computes per employee — earnings, deductions, statutory contributions, net pay, audit trail.
Earnings
Deductions + Statutory
Net Pay (credited)
₹51,555
Employer PF: ₹3,420
Employer ESI: ₹1,950
Gratuity accrual: ₹1,372
Total CTC for period: ₹66,732
Capability Catalog
100+ HR capabilities. Six categories.
Every workflow that a paper-mill HR + payroll team needs, engineered into the platform.
Workforce & Roster
20 capabilities
- · Employee master with full lifecycle
- · Multi-shift roster (A/B/C or 2x12)
- · Shift-gap rule enforcement
- · Biometric integration (all major vendors)
- · Manual attendance with approval
- · Crew assignment per shift
- · Skill matrix per role
- · Contractor + contract-worker tracking
- · CLRA headcount + compliance
- · Trainee + apprentice categories
Attendance & Leave
16 capabilities
- · Biometric IN/OUT streaming
- · Late/half-day auto-mark
- · Regularization request workflow
- · Leave types (EL, CL, SL, ML, COMP-OFF, LOP)
- · Leave balance accrual per policy
- · Comp-off auto-grant on overtime
- · Holiday calendars per location
- · Year-end leave carry-forward
- · Leave encashment on separation
Payroll & Statutory
24 capabilities
- · Monthly payroll run with lock + unlock
- · PF (ECR generation, UAN sync)
- · ESI (wage ceiling, monthly challan)
- · PT (all states, slab auto-apply)
- · LWF (state-specific)
- · Gratuity accrual + payout
- · Bonus calculation (Payment of Bonus Act)
- · TDS old vs new regime per employee
- · Form 24Q quarterly returns
- · Form 16 generation
- · Loan + advance recovery
- · Reimbursement workflow
Self-Service (ESS/MSS)
18 capabilities
- · Mobile ESS app (Android + iOS)
- · Leave apply + balance check
- · Attendance regularization
- · Payslip download (current + history)
- · Form 16 download
- · Tax declarations + proof upload
- · Manager approvals on mobile
- · Expense claims with photo
- · Profile + KYC self-update
- · Push notifications for approvals
Recruitment & Onboarding
12 capabilities
- · Requisition → approval → offer pipeline
- · Candidate database
- · Interview scheduling + feedback
- · Offer letter with e-signature
- · Onboarding checklist (multi-dept)
- · Document collection + KYC
- · PF/ESI auto-enrolment on join
- · Asset issuance tracking
Separation & Compliance
12 capabilities
- · Resignation → notice → exit workflow
- · F&F (Full & Final) calculation
- · Gratuity payout
- · Leave encashment
- · PF transfer-out / withdrawal
- · Asset return checklist
- · Experience letter + relieving
- · Compliance archive (7-year retention)
Use Cases
Real HR team scenarios.
Four moments where the HR module proves itself.
Case 01
500-employee mill, monthly payroll closed in 1 day
Scenario
Integrated paper mill with 540 employees across permanent, contract, trainee. Monthly payroll cycle traditionally takes 4 working days with 2 finance + 2 HR staff.
Module Response
Biometric data streams live. Day-1 of cycle: HR runs payroll. Module computes PF/ESI/PT/LWF/Gratuity accruals + TDS automatically per employee. Exceptions list 14 items (reimbursements, OT cap breach). HR clears in 3 hours. Payslips published, PF ECR + ESI challan generated, salaries credited same day.
cycle
4 days → 1 day
exceptions
14
headcount
540
Case 02
Audit-ready records for 500+ employees, 7-year history
Scenario
Labour audit notice. Auditor wants attendance, payroll, PF, ESI records for the last 24 months, including contract workers. Legacy system stores partial data across 3 places.
Module Response
Audit view pulls everything: per-employee attendance + payroll + statutory contribution history. Contract worker records linked to contractor master. Form 16, Form 24Q, ECR files all retrievable by date. Auditor closes review in 2 days with no findings.
audit findings
0
days to close
2
records pulled
Full 24 mo
Case 03
Shift-gap violation caught before roster goes live
Scenario
Roster supervisor schedules a tight handover — operator finishes night shift at 6am Sunday, scheduled for day shift at 2pm Sunday. Less than 8-hour gap, breaches Gap 2.1.
Module Response
System blocks save with explicit violation message. Recommends two alternatives — assign different operator, or push the day-shift start to 6pm. Supervisor picks first option. Operator gets full rest. Compliance preserved. Issue would have been a labour-inspector finding if it had gone live.
gap required
8 hrs
attempted
8 hrs gap fail
blocked
Yes
Case 04
Mobile ESS adoption → 80% drop in HR walk-ins
Scenario
HR team of 3 spends 60% of their time on payslip downloads, leave applications, attendance regularization requests — paper forms walked in by employees throughout the day.
Module Response
ESS app rolled out. Within 6 weeks: 78% of employees self-serve. HR walk-ins drop from ~40/day to 8/day. Leave applications close in hours not days. Payslip queries near zero. HR team shifts focus to development + grievance.
walk ins
40/day → 8/day
esS adoption
78%
hr time freed
60%
Performance Comparison
Legacy HR vs Papyrus HR.
Before/after on a 500-employee mill with mixed permanent + contract workforce.
Implementation
Cutover in one payroll cycle.
Parallel run with legacy for one cycle to validate, then go live. Five-week sequence engineered for paper-mill HR teams.
Employee master + structure
- Headcount data migration
- Org structure + department tree
- Grade + role master
- Location + cost-centre mapping
Statutory + payroll config
- PF/ESI/PT/LWF rules per location
- Gratuity trust setup
- Earnings + deductions structure
- Tax regime defaults
Attendance + biometric
- Biometric devices integrated
- Shift patterns + roster rules
- Leave policy configuration
- Holiday calendars per location
Parallel payroll run
- Run payroll alongside legacy
- Reconcile to last rupee
- Statutory file diff vs legacy
- Issue resolution + sign-off
Cutover + mobile rollout
- First live payroll cycle
- Legacy frozen for new entries
- ESS app rolled out by department
- Audit trail validated
Every Capability
Drill into any feature.
Click any capability to drill in.
Integrations
Works with everything else.
Every HR action flows into the other modules — no manual data re-entry, no reconciliation pain.
HR→Production
Shift assignment → shop floor
Sync with WO labor entries
HR→Production
Labor entry → cost
Pull employee rates per role
HR→Finance
Payroll process → GL journal
Salary + statutory entries
HR→Finance
TDS → tax ledger
Auto TDS payable posting
HR→Approvals
Leave/expense → matrix
Route by manager hierarchy
Ready to modernize your mill?
See Papyrus BPApp
in your mill.
Book a personalized demo. We'll walk through every module relevant to your operation — from Deckle optimization to GSTR-3B compliance.
FAQ
HR — common questions
Does it handle PF, ESI, PT, LWF, gratuity?+
Yes. Native EPFO ECR generation, ESI challan, state-specific PT slabs, LWF, gratuity calculation. Form 16, Form 24Q quarterly filing.
Multi-shift workforce with biometric attendance?+
Yes. Biometric integration (most major vendors), shift policies, roster planning, overtime calculation, contract labour management.
Mobile self-service for employees?+
Yes. Employee self-service (ESS) for leave, attendance, payslip, declarations on mobile. Manager self-service (MSS) for approvals.
Statutory compliance for 500+ employee mills?+
Designed for this scale. PF, ESI, PT, LWF, Gratuity, Bonus, all filed electronically. Audit-ready records with full history.